Role of the Board
The Board of Directors has oversight responsibility for the business and affairs of the Company. It is the decision-making body of the Company except with respect to those matters reserved for the stockholders. The directors are to exercise their business judgment to act in what they reasonably believe to be in the best interests of the Company and its stockholders. The Board is charged with selecting and overseeing the senior executives of the Company, acting as an advisor and counselor to the senior executives and ensuring that the interests of the stockholders are served. In discharging their obligations, the directors are entitled to rely on the honesty and integrity of the Company’s senior executives and its outside advisors and auditors.
Board Composition and Selection
The Board will be composed of a majority of directors who meet the criteria for independence required by any applicable laws, rules and regulations. The Nominating and Governance Committee will recommend director candidates to the Board, which will then review the candidates before nominating them for election by the stockholders at the annual stockholders meeting.
No director may serve on more than three other public company boards. Directors should advise the Chairman of the Board and the Chairman of the Nominating and Governance Committee in advance of accepting an invitation to serve on another public company board.
Directors shall resign from the Board effective as of the annual meeting of stockholders following the date on which they reach the age of 72.
The Board will annually conduct a self-evaluation to ensure that it and its committees are functioning effectively.
Board Meetings, Operations and Responsibilities
Board Meetings
As provided in the Company’s By-laws, the Board will hold an annual meeting and such other regular and special meetings as the Board determines to be necessary. Directors are expected to attend Board and stockholder meetings and meetings of committees on which they serve to the extent they are reasonably able and to spend the time needed and meet as frequently as necessary to properly discharge their responsibilities.
In addition to an agenda, information and data that are important to the directors’ understanding of the business to be conducted at a Board or committee meeting should generally be distributed in writing to the directors on a schedule to be determined before the meeting (whenever practicable). Any non-management or independent director may request that the Company Secretary call a meeting of the non-management directors on three (3) days notice.
All Board meetings will be conducted in a manner consistent with the quorum and other requirements outlined in the Company’s By-laws.
Board Committees
The Board will have at all times an Audit Committee, a Compensation Committee and a Nominating and Governance Committee. All of the members of these committees will be independent directors under the criteria established by applicable laws, rules and regulations.
Each committee will have its own charter. The charters will set forth the purposes and responsibilities of the committees as well as qualifications for committee membership, procedures for committee member appointment and removal, committee structure and operations, and committee reporting procedures to the Board. The charters will also provide that each committee will annually evaluate its performance.
The committees will operate as provided in the Company’s By-laws, including keeping, filing and reporting the minutes of committee meetings and observing committee quorum requirements.
The Board will also have an Executive Committee and may, from time to time, establish or maintain additional committees as necessary or appropriate.
Director Access to Officers, Employees and Independent Advisors
Directors have full and free access to officers and employees of the Company. Any meetings or contacts that a director wishes to initiate may be arranged through the CEO or the Secretary or directly by the director. The directors will use their judgment to ensure that any such contact is not disruptive to the business operations of the Company and will, to the extent appropriate, copy the CEO on any written communications between a director and an officer or employee of the Company.
In carrying out its responsibilities, the Board shall also have authority to retain independent advisors, at the Company’s expense, as it deems necessary and appropriate.
Performance Evaluation and Succession Planning
The Compensation Committee will conduct an annual review of the CEO’s performance, as set forth in its charter. The Board will review the Compensation Committee’s report in order to ensure that the CEO is providing the best leadership for the Company in the long and short term.
In addition to this annual performance review by the Compensation Committee, the Board shall regularly provide guidance to the CEO at board meetings, and following each executive session of non-management directors, the rotating chairman shall provide guidance to the CEO.
The Board receives recommendations from the Compensation Committee regarding succession planning relating to the CEO and consults with the CEO on succession planning for other members of senior management. As part of this effort, the Compensation Committee and Board establish policies and principles for CEO selection, as well as succession in the event of an emergency or retirement of the CEO.
Executive Sessions
The non-management directors will meet in regularly scheduled executive sessions without management. The directors who shall preside at any such meeting shall be the Chairman of the Audit, Compensation, Nominating and Governance, and Executive Committees, who shall preside at any such meeting in the first, second, third and fourth calendar quarter of each year, respectively. If the group of non-management directors meeting in their regularly scheduled session includes directors that are not independent under Section 303A of the NYSE Listed Company Manual, at least once a year there shall be an executive session including only independent directors.
Director Compensation
The form and amount of director compensation will be recommended by the Compensation Committee and ratified by the Board, in accordance with the policies and principles set forth in the Compensation Committee’s charter. Such policies and principles shall be reviewed by the Compensation Committee as appropriate. A review of director compensation will be conducted annually by the Compensation Committee.
Directors’ and Officers’ Liability Insurance
The directors shall be entitled to Company-purchased directors’ and officers’ liability insurance on their behalf, the benefits of indemnification to the fullest extent permitted by law and the Company’s Charter, By-laws and any indemnification agreements, and to exculpation as provided by state law and the Company’s charter.
Director Orientation and Continuing Education
All new directors must participate in the Company’s Director Orientation Program. The Director Orientation Program is intended to familiarize new directors with the Company’s business, operations, strategies and policies.
In addition, directors are expected to remain familiar with developments in the Company through discussion with management.